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Moving Office Checklist

 

MOVING OFFICE CHECKLIST

TWO MONTHS BEFORE
Set new furniture layout for private offices
Set new furniture layout for common areas
Confirm delivery dates for new furniture
Tender for removalists
Select representatives from departments to coordinate move
6 WEEKS BEFORE
Assign rolls and responsibilities to team members
Choose winning tender for removal
Check insurance requirements for move and obtain
Confirm incoming phone extension phone numbers
Fix Seating assignments
Assign extensions and direct dials
Notify your insurer of relocation
Issue insurance certificate to new landlord
Organize new services i.e. Cleaning, rubbish removal.
ONE MONTH BEFORE
Provide building information to employees
Notify vendors re, photo copiers, coffee machines, water   service, postage, plants
Change address with newspaper and magazine subscriptions
Notify vendors with standing orders & pickups.
Change postal address/redirection
Order change of address cards
Generate list for change of address cards
Confirm date for removal with removal company
Confirm reservation for loading dock and elevators
Assign move codes
Set location for printers/fax machines
3 WEEKS BEFORE
Provide move instructions to employees
Provide Recycling bins and rubbish bins for office/file   clean out.
Identify location for packing Materials
Update Address on Website
1 WEEK BEFORE
Deliver boxes and labels
Distribute access cards/IDs
Prepare emergency contact list
Phone training for employees
2 DAYS BEFORE
Deliver additional boxes and labels
Label origin and destination for moves
Confirm all vendors and times
MOVE DAY/SETTLE IN
Place orientation packages at destination
Remove excess furniture and packing materials

 

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